1. Introduction
This Privacy Policy explains how IncorporateinFrance collects, uses and protects personal data when you visit our website, contact us, book a meeting or request information about our legal and administrative support services.
Incorporate in France is a service created by Lancier Avocats, French business lawyers at the Paris Bar, to assist international founders, entrepreneurs, investors and companies with company formation and legal structuring in France.
We are committed to protecting your privacy and processing your personal data in accordance with the General Data Protection Regulation, GDPR, and applicable French data protection laws.
2. Data Controller
The data controller is:
Lancier Avocats / Incorporate in France
136 Avenue de Villiers
75017 Paris
France
Email: contact@incorporateinfrance.com
For any question regarding this Privacy Policy or the processing of your personal data, you may contact us at the email address above.
Cases for Using the Personal Data
We use your personal information in the following cases:
- Verification/identification of the user during website usage;
- Providing Technical Assistance;
- Sending updates to our users with important information to inform about news/changes;
- Checking the accounts’ activity in order to prevent fraudulent transactions and ensure the security
- over our customers’ personal information;
- Customize the website to make your experience more personal and engaging;
- Guarantee overall performance and administrative functions run smoothly.
3. Personal Data We Collect
We may collect personal data that you provide directly to us, in particular when you:
. fill in a contact form on the website;
. book a meeting through Calendly;
. contact us by email;
. request information about our packages or services;
. provide information about your business project.
The personal data collected may include:
. first name and last name;
. email address;
. phone number, if provided;
. country of residence;
. nationality, where relevant to your request;
. company name, if applicable;
. business activity or project description;
. information about your intended company formation in France;
. preferred package or type of support requested;
. meeting availability and appointment details;
. any other information you choose to include in your message.
Please do not send confidential documents or sensitive personal data through the website forms or Calendly booking form unless we specifically request them after an initial review of your matter.
4. Purposes of Precessing
We process your personal data for the following purposes:
. responding to your enquiries;
. preparing and managing meetings or appointments;
. assessing your business project and identifying suitable services or packages;
. providing information about company formation and legal structuring in France;
. preparing quotations or engagement proposals;
. managing pre-contractual and contractual relationships;
. following up on requests submitted through the website;
. ensuring the security and proper functioning of the website;
. complying with legal, regulatory, accounting and professional obligations.
5. Legal Bases for Processing
Depending on the situation, we process your personal data on one or more of the following legal bases:
. pre-contractual measures, when you contact us to request information, a quotation or a meeting;
. contractual necessity, when we provide services to you;
. legitimate interest, for managing our professional relationship, improving our services and securing our website;
. legal obligation, where processing is required by applicable laws, regulations or professional rules;
. consent, where required, in particular for certain cookies, trackers or optional communications.
6. Contact Forms through Elementor Forms
Our website uses Elementor Forms to collect and manage contact requests submitted through the website.
When you submit a form, we may collect the information entered in the form, such as your name, email address, phone number, country of residence, selected package, business project and any message or information you choose to provide.
The information submitted through Elementor Forms may be sent to our professional email address and, depending on our website settings, stored in the WordPress administration dashboard for follow-up and record-keeping purposes.
We use form submissions solely to review and respond to your request, prepare meetings, provide information about our services and manage pre-contractual exchanges.
7. Appointment Booking through Calendly
We use Calendly to allow visitors and prospective clients to book meetings with our team.
When you schedule a meeting through Calendly, the personal data you provide may include your name, email address, selected time slot, answers to pre-meeting questions and any additional information you choose to provide.
This data is processed for the purpose of scheduling, preparing and managing the meeting, assessing your request and identifying the most suitable support for your project.
Calendly may process personal data in accordance with its own privacy notice and data processing terms. We recommend that you do not include confidential documents or sensitive personal data in the booking form.
8. Google Maps
Our website may display an embedded Google Maps map to show our office location.
When you interact with Google Maps or when the map is loaded on the website, Google may process certain technical and personal data, such as your IP address, browser information, device information and interaction data, in accordance with Google’s own privacy policy.
Where required by applicable law, Google Maps or related third-party cookies will only be loaded after obtaining your consent through our cookie banner or consent management tool.
9. Cookies and Similar Technologies
Our website may use cookies and similar technologies for the following purposes:
. ensuring the proper technical functioning of the website;
. securing the website;
. managing user preferences;
. enabling contact form functionality;
. enabling appointment booking functionality;
. displaying embedded third-party services, such as Google Maps;
. measuring website traffic and performance, where applicable.
Some cookies are strictly necessary for the operation of the website and do not require consent.
Other cookies or trackers, including analytics, marketing or third-party embedded content cookies, will only be used where required after obtaining your consent through a cookie banner or consent management tool.
You can manage or withdraw your consent at any time through the cookie settings available on the website, where applicable, or through your browser settings.
10. Third Party Service Providers
To operate our website and provide our services, we may rely on third-party service providers, including:
. Elementor Forms, for website contact forms;
. Calendly, for appointment booking;
. Google Maps, for displaying our office location;
. WordPress and related technical plugins necessary for website operation;
. website hosting providers;
. professional email and IT service providers.
These service providers may process personal data only where necessary for the purposes described in this Privacy Policy and, where applicable, in accordance with their own privacy policies and data processing terms.
We do not sell your personal data.
11. Recipients of Personal Data
Your personal data may be accessed only by authorised persons who need it for the purposes described in this Privacy Policy.
Depending on your request, your data may be shared with:
. members of our legal team;
. lawyers involved in reviewing or handling your matter;
. technical service providers, such as website hosting, email, appointment booking or IT support providers;
. administrative, judicial or regulatory authorities where required by law.
12. International Data Transfers
Some of our technical service providers, including Calendly or Google, may process personal data outside the European Economic Area.
Where such transfers occur, we ensure that appropriate safeguards are implemented in accordance with applicable data protection laws, such as adequacy decisions, standard contractual clauses or other lawful transfer mechanisms.
13. Data Retention
We retain your personal data only for as long as necessary for the purposes for which it was collected.
As a general rule:
. contact requests and pre-contractual exchanges may be kept for up to 3 years after the last contact;
. meeting booking data may be kept for the time necessary to prepare, manage and follow up on the meeting;
. client-related data may be kept for the duration of the contractual relationship and for the applicable legal limitation periods;
. accounting and billing data may be kept for the period required by applicable law;
. cookies are retained for the duration specified in the cookie banner or cookie policy, where applicable.
We may retain certain data for longer where required to comply with legal, regulatory, accounting or professional obligations, or to establish, exercise or defend legal claims.
14. Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, loss or destruction.
However, no website or online transmission system can guarantee absolute security. You are responsible for ensuring that the information you choose to send through the website is appropriate and does not include unnecessary confidential or sensitive information.
15. Your Rights
In accordance with applicable data protection laws, you have the following rights regarding your personal data:
. right of access;
. right to rectification;
. right to erasure;
. right to restriction of processing;
. right to object to processing;
. right to data portability, where applicable;
. right to withdraw your consent at any time, where processing is based on consent;
. right to define instructions regarding the use of your personal data after your death, where applicable under French law.
To exercise your rights, you may contact us at:
contact@incorporateinfrance.com
We may ask you to provide proof of identity where necessary to process your request securely.
16. Complaint to the Supervisory Authority
If you believe that your personal data has not been processed in accordance with applicable data protection laws, you may lodge a complaint with the French data protection authority:
CNIL – Commission Nationale de l’Informatique et des Libertés
3 Place de Fontenoy
TSA 80715
75334 Paris Cedex 07
France
Website: www.cnil.fr
17. Third-Party Websites
Our website may contain links to third-party websites, including LinkedIn, Calendly or Google Maps.
When you click on a third-party link or interact with third-party content, the relevant third party may process your personal data in accordance with its own privacy policy. We are not responsible for the privacy practices of third-party websites.
18. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our website, services, legal obligations or data processing practices.
The latest version will always be available on this page.